Small Business Starting A Business

How To Start A Party Rental Business

Here is a detailed step-by-step guide on how to start a party rental business.

Here’s what you should know:
  • Plan Your Business (Business Plan)
  • Form The Business Entity
  • Open a Business Bank Account
  • Secure Funding
  • Get The Rental Equipment
  • Shop Around For Party Rental Business Insurance
  • Pick Your Business Location
  • Get All Necessary Permits And Licenses
  • Draw Up Any Legal Paperwork Needed
  • Setup Your Online Business Presence
  • Have A Marketing Plan Ready
  • Hire Employees
  • Launch Your Business
  • How To Start A Party Rental Business (Checklist)

Below, is a detailed step-by-step on how to start a party rental business.

Whether you’re planning on starting a party rental business out of your home or with a location and employees – this article covers everything.

How To Start A Party Rental Business (13 Steps):

Starting any business can be an overwhelming process of planning, questions, and research. So let’s look at how to start a party rental business from start to finish.

#1. Plan Your Business (Business Plan)

When starting a business, you’ll want to have a comprehensive business plan of your business’s “who, what, and how.”

Here is a list of questions you can ask and answer yourself to start shaping the business plan for your party rental business:

Who is your customer?

This is one of the most important questions you can answer as it will help answer other business plan questions with more clarity and to help understand the business you want to start.

Who your customer is will determine the types of rental equipment you purchase, business location, amongst many other things.

You can figure out who your customer is by asking yourself “what type of events or parties will your party rental business specialize in?” Children’s parties, weddings, banquets, block parties, graduations, baby showers, etc?

Note: By understanding who your customer is will help answer other business plan questions with more clarity.

Once you’ve defined who your target market will be, find your local and/or online competitors in the market you will be operating in and study them.

Identify what they are good at and what they can improve on.

When studying them, ask yourself things like:

  • How much do they rent their party equipment out for?
  • What is their most popular and unpopular party equipment?
  • What does their marketing look like? How do they acquire their customers?
  • Do they offer discounts, if so, how much? And for what? When?
  • Do they have a website? How does it look?
  • Are they on social media?
  • Do they have a physical location? If so, where are they located? Why did they choose that location?

Once you decide the type of parties you will be renting equipment to, the type of equipment will become obvious.

To give you an idea, here are a few of the most common party rental items a party rental business offers:

  • Chair
  • Tables
  • Tents
  • Pop up Inflatables

This is a personal preference. But some things to consider when deciding how many rental items you’ll start with is:

  • What’s your budget?
  • Typically how big/how many people are at the parties you’re looking to rent to and how many of that rental item is enough?
  • Purchasing wholesale discounts?

Will your party rental business (1) have its own storefront to keep the rental equipment in, (2) rent a storage unit, or (3) keep everything at your home?

This will be covered in detail in steps (#10) Setup Your Online Business Presence and (#11) Have A Marketing Plan Ready.

Deciding if your party rental business will have a physical storefront or run the business out of your home can be a tough decision.

Luckily, a party rental business can be run with or without a storefront.

Picking a good name for your business means good branding.

For example, don’t pick a name that is suitable for children’s parties if you plan on renting to upscale weddings.

To successfully launch a party rental business, you will need (1) startup funds and (2) a few months of operating costs until your business can start to pay for itself. Here are some things to calculate estimates:

Startup costs:

  • Purchasing inventory
  • Property down payment (if any)
  • Website setup
  • Filing fees
  • Legal fees
  • Etc.

Operating costs:

  • Paying employees (if any)
  • Property rent (if any)
  • Business insurance
  • Advertising
  • Storage unit for rental equipment (if any)
  • Etc.

While you’re still in the business planning stage, get an idea of the expected costs and profits so you know what it’s going to take for your business to be profitable and what your break-even number is so you know where to set the bar at.

  • Estimated Operating Costs: How much will it cost you to run the business month-to-month?
  • Rental Price? How much will you rent the party equipment out for?
  • What is your break-even number? How many rentals need to be booked per month to cover the operating costs of each month? (so you’re not losing money)

#2. Form The Business Entity

Before you do anything else, you’ll want to register the company within the state the business will be operating in.

Will you be forming a (1) sole proprietorship, (2) partnership, or (3) corporation?

If you’re unsure of which type of business entity you’re looking to form, consider consulting with a business and commercial law attorney first or reading up on business structures on, here.

You can register the business yourself through your state website or use an online filling company, like LegalZoom.

Depending on the state your register in and the type of structure, filing will cost between $40 to $500 plus annual/biennial fees.

Note: 76.2 percent of all registered businesses in the U.S. are sole proprietors.

#3. Open a Business Bank Account

Setting up a separate bank account for your car rental business is important for keeping your business and personal income and expenses separate. It also helps with organizing and adding structure to your business for tax purposes, payroll (if any), etc.

Documents you’ll need to open a business bank account:

  • Employer Identification Number (EIN) (or a Social Security number, if you’re a sole proprietorship)
  • Your business’s formation documents
  • Ownership agreements
  • Business license

If your going into business by yourself (single-member LLC), having a business bank account may not be necessary but still, highly encouraged.

Note: If you’re starting this business with partners, opening a business bank account is critical for tracking spending, owner’s draw, and salary, etc.

#4. Secure Funding

By now, you should have a good understanding of (1) how much you’ll need to start with and (2) what you’ll need it for. Once you know this, it will give you a good idea of the type of funding you’ll go after.

Every business is different and will require more or fewer startup funds than the next. A party rental business can become operational with just a few hundred dollars or tens of thousands of dollars. It just depends on how big you’re looking to grow and how quickly.

Most common types of small business startup funding are:

  • Bootstrapping (self-funding) ***
  • Family and friends
  • Crowdfunding
  • Line of credit
  • SBA loan
  • Personal loan

Important: The #1 reason why businesses fail (82 percent of all businesses) is because of a lack of cash flow, operating funds, and working capital.

#5. Get The Rental Equipment

Once you figured out (1) what rental equipment you’re going to get and (2) how many you’re going to start with, and (3) how you’re going to fund it. It’s time to take the criteria you set during your business planning and purchase them.

#6. Shop Around For Party Rental Business Insurance

A party rental business can face quite a few risks that insurance can help with, such as rental equipment damage, property damage, lawsuits, employee injuries, etc.

Insurance can get complicated as to what you should and shouldn’t insure. So, a helpful way to decide what types of insurance(s) you and your business should consider getting is to (1) take inventory of everything in your business, then (2) insure the things you wouldn’t be able to pay for on your own in the event of a loss and lawsuits.

Here are some of the most common business insurance types you may want to consider getting to protect you and your party rental business from a financial loss:

  • General liability insurance
  • Commercial auto insurance
  • Commercial property insurance
  • Home-based business insurance
  • Professional liability insurance
  • Business owner’s policy

If you’re unsure about what coverage to get and not get, consider reaching out to a business counselor over at SBA’s Small Business Development Center.

If your business has employees, the federal government requires that business have workers’ compensation, unemployment, and disability insurance. And on the state level, some state laws may also require additional insurance (go on your state’s website to find out if your business requires any additional insurance in your state).

#7. Pick Your Business Location

If you’re going to lease or buy property to act as the physical storefront for your car rental business, now would be the time to do it.

Some things to consider when hunting down a good storefront location is the cost of rent or mortgage, high foot traffic area, size of the location, zoning, etc.

#8. Get All Necessary Permits And Licenses

A party rental business does not require any permits or licenses to operate. Though this may vary state-to-state.

To find out what permits and licenses your car rental business will need you can check out SBA’s licenses and permits section.

When running a party rental business, you will want to have all legal paperwork between you and the customer made clear, to shield your business from any legal liabilities. These may include things like:

  • Rental/Service agreements
  • Waivers
  • Consent forms
  • Company policies
  • Etc.

Note: You can have a lawyer draw these forms up for you.

#10. Setup Your Online Business Presence

Having an online presence for your business will expand your visibility and reach, attract more customers (organic and paid), add credibility, among other things.

Things you can do now to setup your business’s online presence:

  • Create a website for your business
  • Create an Instagram and Facebook business account for your business
  • Submit your business to be found on google maps and apple maps (if it’s a physical location)
  • Add your business to Yelp (if it’s a physical location)

Tip: 6 out of every 10 small businesses in the U.S. in 2018 didn’t have a website for their business, which gives your business an advantage over competitors just by establishing an online presence.

#11. Have A Marketing Plan Ready

Put together a marketing strategy for your party rental business.

Whether you have no budget, limited funds, or unlimited access to throw at advertising – get creative with your marketing. Utilize both free and paid advertising for getting customers.

  • Word of mouth/referral
  • Peer-to-peer rental marketplaces
  • Instagram and Facebook
  • Search Engine Optimization (SEO) your website
  • Pay-Per-Click (PPC) Advertising your website
  • Having a physical location (organic traffic)

Reminder: If your customers don’t know you exist, you have no customers. And if you have no customers, you have no business.

#12. Hire Employees

Employees working in the industry of rental and leasing services earn a median hourly wage of $18.32, according to the U.S. Bureau of Labor Statistics.

Some helpful and popular positions to hire for when starting a party rental business are equipment delivery drivers, equipment setup/breakdown helpers, and cashiers.

Reminder: 76.2 percent of all businesses in the U.S. today have no paid employees.

#13. Launch Your Business

Once you’ve done everything – figured out your business plan, taken care of funding and legal, and set up your business – it’s now time to launch.

Below is a checklist you can use to refer back to.

How To Start A Party Rental Business (Checklist)

Here is a checklist of everything discussed above on how to start a party rental business from start to finish:

  1. Define your target market

  2. Research your competitors and identify what they are good at and what they can improve on

  3. Calculate startup costs, operating costs, break-even number, profitability number, etc.

  4. Pick a name for the business

  5. Registered the business in the state you will be operating business in

  6. Get an EIN number

  7. Open a business bank account

  8. Get a business credit card

  9. Secure funding

  10. Purchase all inventory

  11. Get business insurance

  12. Choose location (if so)

  13. Sign lease for storefront (if so)

  14. Have all necessary permits and licenses

  15. Draw up all rental agreements, waivers, consent forms, policies, etc needed

  16. Create a website for your business

  17. Create an Instagram and Facebook account for your new business

  18. Submit your business to be found on google maps and apple maps (if it’s a physical location)

  19. Add your business to Yelp (if it’s a physical location)

  20. Have a marketing plan ready

  21. Hire your employee(s)